Data Protection Declaration / Privacy Policy
I. Name and address of the responsible person; General terms
The responsible party within the meaning of the General Data Protection Regulation and other
national data protection laws of the member states as well as other data protection regulations is:
Company zentiMEDIA GmbH
Kronacher Str. 30
81549 Munich
Germany
represented by their managing director
Wolfgang Plank
E-Mail: info@zentimedia.com
Website: www.zentimedia .com
Responsible person for data protection is:
Wolfgang Plank
Kronacher Str. 30
81549 Munich
Germany
E-Mail: verwaltung@zentimedia.com
II. General information on data processing
1. Scope of the processing of personal data
As a matter of principle, we process personal data of our users only to the extent necessary to
provide a functional website and our content and services. The processing of personal data of our
users is regularly carried out only with the consent of the user. An exception applies in those cases
where obtaining prior consent is not possible for actual reasons and the processing of the data is
permitted by legal regulations.
2. Legal basis for the processing of personal data.
Insofar as we obtain the consent of the data subject for processing operations involving personal
data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal
basis.
When processing personal data that is necessary for the performance of a contract to which the data
subject is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing
operations that are necessary for the performance of pre-contractual measures.
Insofar as processing of personal data is necessary for compliance with a legal obligation to which
our company is subject, Art. 6 (1) lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person make processing of
personal data necessary, Art. 6 (1) lit. d GDPR serves as the legal basis.
If the processing is necessary to protect a legitimate interest of our company or a third party and if
these interests prevail, then fundamental rights and freedoms of the data subject do not override the
first-mentioned interests. Art. 6 (1) lit f GDPR serves as the legal basis for the processing of data in
such cases.
3. Data deletion and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage
ceases to apply. Storage may take place beyond this if this has been provided for by the European or
national legislator in Union regulations, laws or other provisions to which the controller is subject.
Blocking or deleting data will also take place if a storage period prescribed by the aforementioned
standards expires, unless there is a need for further storage of the data for the conclusion or
performance of a contract.
III. Provision of the website and creation of log files
1. Description and scope of data processing
Each time our website is called up, our system automatically collects data and information from the
computer system of the calling computer.
The following data is collected in this process:
a. Information about the browser type and the version used
b. The operating system of the user
c. The user's Internet service provider
d. The IP address of the user
e. The date and time of access
f. Websites from which the user's system accesses our website
g. Websites that are accessed by the user's system via our website.
This data is also stored in the log files of our system. This data is not stored together with other
personal data of the user.
2. Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Art. 6 para.1 lit. f GDPR.
3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website
to the user's computer. For this purpose, the user's IP address must remain stored for the duration of
the session.
The storage in log files is done to ensure the functionality of the website. In addition, we use the
data to optimize the website and to ensure the security of our information technology systems. An
evaluation of the data for marketing purposes does not take place in this context.
These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 lit. f
GDPR.
4. Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was
collected. In the case of the collection of data for the provision of the website, this is the case when
the respective session has ended.
In the case of storage of data in log files, this is the case after seven days at the latest. Storage
beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated, so
that an assignment of the calling client is no longer possible.
5. Objection and removal option
The collection of data for the provision of the website and the storage of the data in log files is
mandatory for the operation of the website. Consequently, there is no possibility of objection on the
part of the user.
IV. Use of cookies
1.Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the
Internet browser on the user's computer system. When a user accesses a website, a cookie may be
stored on the user's operating system. This cookie contains a characteristic string of characters that
enables the browser to be uniquely identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that
the calling browser can be identified even after a page change.
The following data is stored and transmitted in the cookies:
• Language settings
• Log-in information
We also use cookies on our website that enable an analysis of the user's surfing behavior.
In this way, the following data can be transmitted:
• Search terms entered
• Frequency of page views
• Use of website functions
When calling up our website, the user is informed about the use of cookies for analysis purposes
and his consent to the processing of personal data used in this context is obtained. In this context, a
reference to this privacy policy is also made.
2. Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 (1)
lit. f GDPR.
The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 (1)
lit. a GDPR if the user has given his consent in this regard.
3. Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users.
Some functions of our website cannot be offered without the use of cookies. For these, it is
necessary that the browser is recognized even after a page change.
The analysis cookies are used for the purpose of improving the quality of our website and its
content. Through the analysis cookies, we learn how the website is used and can thus constantly
optimize our offer. In these purposes also lies our legitimate interest in the processing of personal
data according to Art. 6 (1) lit. f GDPR.
4. Duration of storage, possibility of objection and elimination
Cookies are stored on the user's computer and transmitted from it to our site. Therefore, you as a
user also have full control over the use of cookies. By changing the settings in your Internet
browser, you can disable or restrict the transmission of cookies. Cookies that have already been
stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for
our website, it may no longer be possible to use all functions of the website in full.
V. Analysis tools - Tracking tools
1. Legal basis for the processing of personal data
The tracking measures listed below and used by us are carried out on the basis of Art. 6 (1) p. 1 lit. f
GDPR.
2. Purpose of data processing
With the tracking measures used, we want to ensure a needs-oriented design and continuous
optimization of our website. On the other hand, we use the tracking measures to statistically record
the use of our website and evaluate it for the purpose of optimizing our offer for you. These
interests are to be regarded as legitimate within the meaning of the aforementioned provision.
The respective data processing purposes and data categories can be found in the corresponding
tracking tools. You can prevent the recording of your user behavior by refusing your consent on our
website (see above IV. 4.)
3. Google Analytics
For the purpose of demand-oriented design and ongoing optimization of our pages, we use Google
Analytics, a web analytics service provided by Google Inc (https://www.google.de/intl/de/about/)
(1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter "Google"). In this
context, pseudonymized usage profiles are created and cookies are used (see under section 4). The
information generated by the cookie about your use of this website such as
• Browser type/version,
• operating system used,
• Referrer URL (the previously visited page),
• host name of the accessing computer (IP address),
• time of the server request,
are transmitted to a Google server in the USA and stored there. The information is used to evaluate
the use of the website, to compile reports on website activity and to provide other services related to
website and internet use for the purposes of market research and demand-oriented design of these
web pages. This information may also be transferred to third parties if this is required by law or if
third parties process this data on our behalf. Under no circumstances will your IP address be merged
with other Google data. The IP addresses are anonymized so that an assignment is not possible (IP
masking).
You may refuse the use of cookies by selecting the appropriate settings on your browser, however,
please note that if you do this you may not be able to use the full functionality of this website.
You can also prevent the collection of data generated by the cookie and related to your use of the
website (including your IP address) and the processing of this data by Google by downloading and
installing a browser add-on(https://tools.google.com/dlpage/gaoptout?hl=en).
As an alternative to the browser add-on, especially for browsers on mobile devices, you can also
prevent the collection by Google Analytics by clicking on this link. An opt-out cookie will be set,
which prevents the future collection of your data when visiting this website. The opt-out cookie is
only valid in this browser and only for our website and is stored on your device. If you delete the
cookies in this browser, you must set the opt-out cookie again.
Further information on data protection in connection with Google Analytics can be found, for
example, in the Google Analytics Help
(https://support.google.com/analytics/answer/6004245?hl=en).
VI. Registration
1. Description and scope of data processing
On our website, we offer users (speakers) the opportunity to register in a speaker database by
providing personal data. The data is entered into an input mask and transmitted to us and stored.
The data is not passed on to third parties. The following data is collected during the registration
process:
a. Gender
b. Title (optional)
c. First name and last name
d. Company (optional)
e. Address (street, house number, postal code, city, country)
f. Telephone
g. Sales tax ID (optional)
h. E-mail address
i. Password
j. Bank account details (optional)
k. Birthday (optional)
At the time of sending the message, the following data will also be stored:
l. The IP address of the user
m. Date and time of registration
As part of the registration process, the user's consent to the processing of this data is obtained.
2. Legal basis for data processing
The legal basis for the processing of the data, if the user has given his consent, is Art. 6 (1) lit. a
GDPR.
3. Purpose of data processing
User registration is required for the provision of certain content and services on our website.
On our website, we offer users the opportunity to create their own user profile in a speaker
database. The profile is used to advertise speaker services. The speaker database allows potential
customers to independently search for voices for projects in it.
The information requested in the registration from users of the speaker database serves the
identification of the user and enables contact for possible project offers of customers. Without this
data, it is not possible to make an offer to the speakers.
4. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which
they were collected.
This is the case for the data collected during the registration process when the registration on our
website is cancelled or modified.
5. Possibility of objection and elimination
As a user, you have the option to cancel your registration at any time. You can have the data stored
about you changed at any time.
Upon successful registration, a speaker account is created for users (speakers), which they can
access using their e-mail address and the password they selected during registration. On the
password-protected speaker website, users can independently change and delete their information at
any time.
VII. Rights of the data subject
If personal data is processed by you, you are a data subject within the meaning of the GDPR and
you are entitled to the following rights vis-à-vis the controller:
1. Right to information
You may request confirmation from the controller as to whether personal data concerning you are
being processed by us.
If there is such processing, you may request information from the controller about the following:
a. the purposes for which the personal data are processed;
b. the categories of personal data which are processed;
c. the recipients or categories of recipients to whom the personal data concerning you
have been or will be disclosed;
d. the planned duration of the storage of the personal data concerning you or, if specific
information on this is not possible, criteria for determining the storage period;
e. the existence of a right to rectification or erasure of the personal data concerning you,
a right to restriction of processing by the controller or a right to object to such
processing;
f. the existence of a right of appeal to a supervisory authority;
g. any available information about the origin of the data, if the personal data are not
collected from the data subject;
h. the existence of automated decision-making, including profiling, pursuant to Article
22(1) and (4) of the GDPR and, at least in these cases, meaningful information about
the logic involved and the scope and intended effects of such processing for the data
subject.
You have the right to request information about whether the personal data concerning you is
transferred to a third country or to an international organization. In this context, you may request to
be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the
transfer.
2. Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal
data concerning you are inaccurate or incomplete. The controller shall carry out the rectification
without undue delay.
3. Right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the
following conditions:
a. if you contest the accuracy of the personal data concerning you for a period enabling
the controller to verify the accuracy of the personal data;
b. the processing is unlawful and you object to the erasure of the personal data and
request instead the restriction of the use of the personal data;
c. the controller no longer needs the personal data for the purposes of processing, but
you need it for the assertion, exercise or defense of legal claims; or
d. if you have objected to the processing pursuant to Article 21 (1) GDPR and it is not
yet clear whether the legitimate grounds of the controller outweigh your grounds.
If the processing of personal data concerning you has been restricted, such data may - apart from
being stored - only be processed with your consent or for the assertion, exercise or defense of legal
claims or for the protection of the rights of another natural or legal person or for reasons of
important public interest of the Union or a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will
be informed by the controller before the restriction is lifted.
4. Right to deletion
a. Obligation to delete
You may request the controller to erase the personal data concerning you without undue delay, and
the controller is obliged to erase such data without undue delay, if one of the following reasons
applies:
i) The personal data concerning you are no longer necessary for the purposes for which they
were collected or otherwise processed.
ii) You revoke your consent on which the processing was based pursuant to Art. 6 (1) lit. a or
Art. 9 (2) lit. a GDPR and there is no other legal basis for the processing.
iii) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding
legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2)
GDPR.
iv) The personal data concerning you have been processed unlawfully.
v) The erasure of the personal data concerning you is necessary for compliance with a legal
obligation under Union or Member State law to which the controller is subject.
vi) The personal data concerning you has been collected in relation to information society
services offered pursuant to Article 8 (1) of the GDPR.
b. Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it
pursuant to Article 17 (1) of the GDPR, it shall take reasonable steps, including technical measures,
having regard to the available technology and the cost of implementation, to inform data controllers
which process the personal data that you, as the data subject, have requested that they erase all links
to or copies or replications of such personal data.
c. Exceptions
The right to erasure does not exist to the extent that the processing is necessary
i. for the exercise of the right to freedom of expression and information;
ii. for compliance with a legal obligation which requires processing under Union or Member
State law to which the controller is subject, or for the performance of a task carried out in
the public interest or in the exercise of official authority vested in the controller;
iii. for reasons of public interest in the area of public health pursuant to Article 9(2) lit. h and i
and Article 9 (3) of the GDPR;
iv. for archiving purposes in the public interest, scientific or historical research purposes, or
statistical purposes pursuant to Article 89 (1) of the GDPR, where the right referred to in
section a. is likely to render impossible or seriously prejudice the achievement of the
purposes of such processing; or
v. to assert, exercise or defend legal claims.
5. Right to information
If you have asserted the right to rectification, erasure or restriction of processing against the
controller, the controller is obliged to inform all recipients to whom the personal data concerning
you have been disclosed of this rectification or erasure of the data or restriction of processing,
unless this proves impossible or involves a disproportionate effort.
You have the right against the controller to be informed about these recipients.
6. Right to data portability
You have the right to receive the personal data concerning you that you have provided to the
controller in a structured, commonly used and machine-readable format. You also have the right to
transfer this data to another controller without hindrance from the controller to whom the personal
data was provided, provided that
a. the processing is based on consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a
GDPR or on a contract pursuant to Art. 6 (1) lit. b GDPR and
b. the processing is carried out with the help of automated procedures.
In exercising this right, you also have the right to obtain that the personal data concerning
you be transferred directly from one controller to another controller, insofar as this is technically
feasible. Freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to processing of personal data necessary for the
performance of a task carried out in the public interest or in the exercise of official authority vested
in the controller.
7. Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the
processing of personal data concerning you which is carried out on the basis of Article 6 (1) lit. e or
f GDPR; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you unless it can demonstrate
compelling legitimate grounds for the processing which override your interests, rights and
freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
If the personal data concerning you is processed for the purposes of direct marketing, you have the
right to object at any time to processing of the personal data concerning you for the purposes of
such marketing; this also applies to profiling, insofar as it is related to such direct marketing.
If you object to the processing for direct marketing purposes, the personal data concerning you will
no longer be processed for these purposes.
You have the possibility, in connection with the use of information society services, notwithstanding
Directive 2002/58/EC, to exercise your right to object by means of automated procedures using
technical specifications.
8. Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The
revocation of consent does not affect the lawfulness of the processing carried out on the basis of the
consent until the revocation.
9. Automated decision in individual cases including profiling.
You have the right not to be subject to a decision based solely on automated processing - including
profiling - which produces legal effects concerning you or similarly significantly affects you. This
does not apply if the decision
a. is necessary for the conclusion or performance of a contract between you and the controller,
b. is permissible on the basis of legal provisions of the Union or the Member States to which
the controller is subject and these legal provisions contain appropriate measures to safeguard
your rights and freedoms as well as your legitimate interests, or
c. is made with your explicit consent.
However, these decisions must not be based on special categories of personal data pursuant to
Article 9 (1) of the GDPR, unless Article 9 (2) lit. a or g of the GDPR applies and appropriate
measures have been taken to protect the rights and freedoms as well as your legitimate interests.
With regard to the cases mentioned in 1. and 3., the controller shall take reasonable steps to
safeguard the rights and freedoms as well as your legitimate interests, which include, at a minimum,
the right to obtain the intervention of a person on the part of the controller, to express his or her
point of view and to contest the decision.
10. Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a
complaint with a supervisory authority, in particular in the Member State of your residence, place of
work or the place of the alleged infringement, if you consider that the processing of personal data
concerning you infringes the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of
the status and outcome of the complaint, including the possibility of a judicial remedy under Article
78 GDPR.